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Stricken language appears like this
Remaining language appears like this
Chapter 148 - 441R - H Ver of SB1365
strategic program area reviews
AMENDING SECTIONS 35-122, 41-1275 AND 41-3504, ARIZONA REVISED STATUTES;
REPEALING LAWS 1995, CHAPTER 283, SECTION 5, AS AMENDED BY LAWS 1996, CHAPTER
339, SECTION 3 AND LAWS 1997, CHAPTER 210, SECTION 39; RELATING TO STATE
BUDGET PROGRAM REVIEWS.
Be it enacted by the Legislature of the State of Arizona:
Section 1. Section 35-122, Arizona Revised Statutes, is amended to
Strategic plans; program lists; compilation
A. Consistent with instructions issued by the governor, the
administrative head of each budget unit is responsible for:
1. Developing a strategic plan for the entire budget unit. At a
minimum, the plan shall extend for the current fiscal year and the two
ensuing fiscal years and shall contain a mission statement, goals, objectives
and performance measures for the budget unit as a whole. The performance
measures shall be stated in terms that are consistent with a budget unit's
goals and objectives and that emphasize results. The strategic plan shall
be submitted to the governor's office of strategic planning and budgeting and
to the staff of the joint legislative budget committee by
1 of each
2. Developing a strategic plan for each program identified in
subsection B of this section. The plan shall use the same format as the plan
required under paragraph 1. These plans shall not be submitted to the
governor's office of strategic planning and budgeting and the staff of the
joint legislative budget committee unless otherwise required for a
review authorized by section 41-1275.
B. Consistent with instructions issued by the governor, the
administrative head of each budget unit is responsible for developing a list
of programs for the budget unit. For each program the list shall include a
description, its mission statement, goals, performance measures that
emphasize results and budgetary data for the current and prior fiscal year.
The budgetary data shall include funding amounts, regardless of source. The
list of programs shall be submitted to the governor's office of strategic
planning and budgeting by
1 of each
year. The governor's instructions shall allow budget units with a minimal number of
programs to consolidate their submissions for the strategic plan required
under subsection A of this section with the list of programs required under
C. The governor's office of strategic planning and budgeting shall
compile the submissions required in subsection B of this section and
by July 1
NO LATER THAN FIVE DAYS AFTER THE REGULAR SESSION OF THE LEGISLATURE CONVENES
of each even-numbered year shall publish a master
list of programs that are performed or overseen by state government. In consultation with the
staff of the joint legislative budget committee, the governor's office of
strategic planning and budgeting may modify the list of programs submitted
by each budget unit. The master list shall include the program description,
mission statement, goals, performance measures and budgetary data. The list
shall include all programs that are administered jointly by two or more
D. For purposes of this section, a program may include a subprogram
as determined by the governor's office of strategic planning and budgeting
and the staff of the joint legislative budget committee.
Sec. 2. Section 41-1275, Arizona Revised Statutes, is amended to read:
Strategic program area reviews; procedures; definition
A. In consultation with the governor's office of strategic planning
and budgeting, the staff of the joint legislative budget committee shall
the joint legislative budget committee
before December 31
BY JANUARY 1
of each odd-numbered year
develop and prepare legislation for introduction in even-numbered years to subject programs developed under
section 35-122 to
LIST OF PROGRAM AREAS SUGGESTED FOR STRATEGIC
Consistent with instructions issued by the governor's office of strategic planning and budgeting
and the staff of the
joint legislative budget committee,
Each budget unit may submit suggestions for which of its programs should be subject to
These suggestions shall be
submitted by October 1 of each odd-numbered year. In developing legislation,
The joint legislative budget committee may designate
portions of particular programs to be subject to a
It is the intent of the legislature not to conduct a program authorization review on
a program for which funding is already eliminated.
B. The budget unit responsible for a program that is subject to program authorization review shall prepare a self-assessment of its program
by April 1 of the odd-numbered year following the enactment of legislation
described in subsection A of this section. The self-assessment shall address
the efficiency and effectiveness of each program operation and whether its
current operation is consistent with the original legislative intent. The
self-assessment shall be consistent with instructions issued by the
governor's office of strategic planning and budgeting and joint legislative
budget committee staff and shall be submitted to the two offices.
Budget units may be required to develop joint self-assessments if their programs are
of a similar nature.
B. THE JOINT LEGISLATIVE BUDGET COMMITTEE SHALL DETERMINE THOSE PROGRAM AREAS THAT ARE SUBJECT TO STRATEGIC PROGRAM AREA REVIEW FROM THE LIST
OF PROGRAM AREAS SUBMITTED.
The staff of the joint legislative budget committee and the governor's office of strategic planning and budgeting shall
review the program
authorization self-assessment submitted by each budget unit
TO AID IN THE REVIEW, THE BUDGET UNIT RESPONSIBLE FOR THE PROGRAM THAT IS SUBJECT TO STRATEGIC PROGRAM AREA REVIEW SHALL
SELF-ASSESSMENT OF ITS PROGRAM BY JUNE 1 OF THE ODD-NUMBERED YEAR IN WHICH
THE PROGRAM IS BEING REVIEWED. THE SELF-ASSESSMENT SHALL ADDRESS THE
EFFICIENCY AND EFFECTIVENESS OF EACH PROGRAM OPERATION AND WHETHER ITS
CURRENT OPERATION IS CONSISTENT WITH THE ORIGINAL LEGISLATIVE INTENT. THE
SELF-ASSESSMENT SHALL BE CONSISTENT WITH INSTRUCTIONS ISSUED BY THE
GOVERNOR'S OFFICE OF STRATEGIC PLANNING AND BUDGETING AND JOINT LEGISLATIVE
BUDGET COMMITTEE STAFF AND SHALL BE SUBMITTED TO THE TWO OFFICES.
The two offices shall evaluate the program
according to agreed upon factors and shall jointly produce a report of their findings
RECOMMENDATIONS FOR WHETHER TO RETAIN, ELIMINATE OR MODIFY FUNDING AND RELATED STATUTORY
REFERENCES FOR THE PROGRAMS THAT ARE SUBJECT TO STRATEGIC PROGRAM AREA REVIEW
TO THE PRESIDENT OF THE SENATE, THE SPEAKER OF THE HOUSE OF REPRESENTATIVES
AND THE GOVERNOR
no later than
year. The findings
INCLUDE A DESCRIPTION OF PERSONNEL, FACILITIES,
EQUIPMENT AND FUNDING OF THE STRATEGIC
PROGRAM AREA BY ALL BUDGET UNITS OR ENTITIES AND SHALL
address the views of the two offices on the program's efficiency
AND NECESSITY AND WHETHER THE PROGRAM AREA SHOULD BE CONSOLIDATED
INTO ONE BUDGET UNIT
IF THE PROGRAM AREA IS BEING ADMINISTERED BY MORE THAN ONE BUDGET UNIT
Before the public hearing required in subsection D of this section is held, each
office may independently recommend whether to retain, eliminate or modify
funding and related statutory references for the programs that are subject
to program authorization review.
The speaker of the house of representatives and the president of the senate shall
appoint sufficient joint
ASSIGN ALL STRATEGIC
RECOMMENDED BY THE JOINT LEGISLATIVE BUDGET COMMITTEE, PURSUANT TO SUBSECTION B OF THIS SECTION, TO THE
APPROPRIATIONS COMMITTEES. THE SPEAKER OF THE HOUSE OF REPRESENTATIVES AND
THE PRESIDENT OF THE SENATE MAY ADDITIONALLY ASSIGN THE STRATEGIC PROGRAM
AREAS TO AN APPROPRIATE STANDING COMMITTEE. THE ASSIGNED STANDING COMMITTEE
SHALL HOLD AT LEAST ONE PUBLIC HEARING FOR THE PURPOSE OF RECEIVING PUBLIC
INPUT AND DEVELOPING RECOMMENDATIONS TO THE APPROPRIATIONS COMMITTEES WHETHER
TO RETAIN, ELIMINATE OR MODIFY FUNDING AND RELATED STATUTORY REFERENCES FOR
THE STRATEGIC PROGRAM AREA SUBJECT TO REVIEW
. IF THE SPEAKER OF THE HOUSE OF REPRESENTATIVES AND THE PRESIDENT OF THE SENATE CHOOSE NOT TO ASSIGN THE
STRATEGIC PROGRAM AREAS TO AN ADDITIONAL STANDING COMMITTEE THE
APPROPRIATIONS COMMITTEE SHALL HOLD AT LEAST ONE PUBLIC HEARING FOR THE
PURPOSE OF RECEIVING PUBLIC INPUT IN DEVELOPING RECOMMENDATIONS WHETHER TO
RETAIN, ELIMINATE OR MODIFY FUNDING AND RELATED STATUTORY REFERENCES FOR THE
STRATEGIC PROGRAM AREA SUBJECT TO REVIEW.
to evaluate the program authorization review findings and any recommendations made pursuant to
subsection C of this section. Each joint program authorization review
committee shall have representation from members of both parties in a
proportion equal to that of the political makeup of each house. In addition
to the legislative members, for each committee, the governor shall appoint
a private citizen with experience in cost benefit analysis, the president of
the senate shall appoint a private citizen with a general business background
and the speaker of the house of representatives shall appoint a private
citizen. Each joint program authorization review committee may be
responsible for more than one program authorization review. After receipt of
the program authorization review findings, the joint program authorization
review committee shall hold at least one public hearing for the purpose of
recommending whether to retain, eliminate or modify funding and
related statutory references for the programs subject to review. The joint program
authorization review committee shall make its recommendations to the
governor, the president of the senate and the speaker of the house of
representatives by December 15 of each odd-numbered year. The program
authorization review committee shall oversee the preparation of any proposed
legislation to implement its recommendations and is responsible for the
introduction of this legislation. Each joint program authorization review
committee has the power of legislative subpoena pursuant to article 4 of this
For purposes of this section,
"STRATEGIC PROGRAM AREA" MEANS A PROGRAM, FUNCTION OR ACTIVITY OF STATE GOVERNMENT
CONDUCTED BY ONE OR MORE BUDGET UNITS OR ENTITIES, OR SUBDIVISIONS OF BUDGET
UNITS OR ENTITIES, AND
INCLUDES ALL PERSONNEL, FACILITIES, EQUIPMENT AND FUNDING OF THE PROGRAM, FUNCTION OR ACTIVITY, INCLUDING FEDERAL, STATE, LOCAL AND OTHER FUNDING.
may include a subprogram
as determined by the governor's office of strategic planning and budgeting or the joint
legislative budget committee staff.
Sec. 3. Section 41-3504, Arizona Revised Statutes, is amended to read:
Powers and duties of the agency; violation; classification
A. For budget units, the agency shall:
1. Develop, implement and maintain a coordinated statewide plan for
information technology. This includes:
(a) Adopting statewide technical, coordination and security standards
for information technology.
(b) Serving as statewide coordinator for information technology
(c) Developing a statewide disaster recovery plan.
(d) Developing a list of approved agency projects by priority
(e) Developing a detailed list of information technology assets owned,
leased or employed by this state.
(f) Evaluating and either approving or disapproving budget unit
information technology plans. Budget units shall submit information
technology plans that include quality assurance plans and disaster recovery
plans to the agency each year on or before
1. The legislative and judicial departments of state government shall submit information
technology plans for information purposes.
(g) Evaluating specific information technology projects relating to
the approved budget unit and statewide information technology plans. The
agency shall approve or reject projects with total costs of at least
twenty-five thousand dollars but not more than one million dollars and may
establish conditional approval criteria including procurement purchase
authority. If the total project costs exceed one million dollars the agency
shall evaluate the project and make recommendations to the committee.
Beginning on June 1, 1998, as part of a budget request for an information
technology project that has total costs of at least twenty-five thousand
dollars, a budget unit shall indicate the status of review by the agency.
Projects shall not be artificially divided to avoid review by the agency.
2. Require that budget units incorporate life cycle analysis
prescribed by section 41-2553 into the information technology planning,
budgeting and procurement processes.
3. Require that budget units demonstrate expertise to carry out
information technology plans, either by employing staff or contracting for
4. Monitor information technology projects that the agency considers
to be major or critical, including expenditure and activity reports and
5. Temporarily suspend the expenditure of monies if the agency
determines that the information technology project is at risk of failing to
achieve its intended results or does not comply with the requirements of this
6. Continuously study emergent technology and evaluate its impact on
this state's system.
7. Advise each budget unit as necessary and report to the committee
on an annual basis.
8. Provide to budget units, information technology consulting services
it deems necessary, either directly or by procuring outside consulting
9. Maintain all otherwise confidential information received from a
budget unit pursuant to this section as confidential.
10. Provide staff support to the committee.
11. Subject to section 35-149, accept, spend and account for grants,
monies and direct payments from public or private sources and other grants
of monies or property for the conduct of programs that it deems consistent
with the overall purposes and objectives of the agency.
12. Adopt rules it deems necessary or desirable to further the
objectives and programs of the agency.
13. Formulate policies, plans and programs to effectuate the purposes
of the agency.
14. Advise and make recommendations to the governor and the legislature
on all matters concerning its objectives.
15. Contract and enter into interagency and intergovernmental
agreements pursuant to title 11, chapter 7, article 3 with any public or
16. Have an official seal that shall be judicially noticed.
B. The agency shall advise the judicial and legislative branches of
state government concerning information technology.
C. The agency may examine all books, papers, records and documents in
the office of any budget unit and may require any state officer of the budget
unit to furnish information or statements necessary to carry out the
provisions of this chapter.
D. The director, any member of the director's staff or any employee
who knowingly divulges or makes known in any manner not permitted by law any
particulars of any confidential record, document or information is guilty of
a class 5 felony.
Laws 1995, chapter 283, section 5, as amended by Laws 1996, chapter
339, section 3 and Laws 1997, chapter 210, section 39, is repealed.
Initial strategic program area reviews
Notwithstanding the dates of implementation and agency self-assessments
of the strategic program area reviews established by this act, the initial
joint report required by section 41-1275, subsection B, Arizona Revised Statutes, as amended by this act, shall be distributed by January 1, 2000 and
shall cover the following program areas for review during the 2000
1. Arizona ports of entry.
2. Domestic violence programs.
3. University extended education programs.
APPROVED BY THE GOVERNOR MAY 4, 1999.
FILED IN TNE OFFICE OF THE SECRETARY OF STATE MAY 4, 1999.
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